The Rental Process

Congratulations you’ve found a home to rent! Sit back and relax we’ll guide you through the following process so you can move in and enjoy your new home.

You will be asked to complete a Tenancy Application Form. An independent referencing company takes employment and personal references and conducts a credit check. Every individual over the age of 18 who will be residing at the property will be asked to complete a separate form. The Tenancy Agreement will be an Assured Shorthold Tenancy for a minimum period of 6 months; it will set out the terms and conditions of the tenancy. An agreement is between you and the Landlord and set-up by Glyn-Jones and Company on behalf of each party. We request that you read the agreement in full before signing, so that you are aware of your obligations.

Before processing your application we require 2 forms of current identification per applicant, typically this will be either a passport or driving licence and bank statement or utility bill.

Administration fees are payable for taking references, credit checks and processing your Tenancy Agreement. These will be £225.00 + VAT for the lead applicant and £125.00 + VAT for any additional applicants or guarantors required. We also charge a check-in fee of £50.00+VAT. An initial holding fee of £250.00 will be taken with the application forms, this will be non-refundable if your references are unsuitable and/or a suitable guarantor cannot be found or, should you decide to withdraw from your application. This holding fee will be deducted from your final move in monies.

You must lodge a security deposit with Glyn-Jones & Company before occupying the property. This will be equivalent to a month and a half’s rent. It will be refunded at the end of the tenancy, subject to any reasonable deductions as required by the Tenancy Conditions. Glyn-Jones & Company does not pay interest on deposit monies held. Your deposit will not be refunded until you fully vacate the property, return all keys and notify us of your forwarding address. Deposits held with Glyn-Jones are done so in accordance with The Tenancy Deposit Scheme regulations.

Upon successful completion of the referencing process we will confirm a date for your tenancy to begin. On this day an appointment will be made for you to visit one of our offices in order to sign the Tenancy Agreement, all parties named on the tenancy (to include any Guarantor’s) must be present.

An inventory will list any furnishings and the condition of the property. You will be asked to sign a copy of this document and on your departure from the property we will carry out a final inspection based on this. Any repairs or replacements identified must be carried out before the tenancy ends or a suitable amount will be deducted from the security deposit. The property is let in ‘as seen’ condition. We advise that you view the property when vacant before signing the tenancy agreement to ensure that you are satisfied with its condition. Any special conditions negotiated as part of the tenancy must be confirmed either in the Tenancy Agreement or in writing prior to signing the agreement.

We will arrange for an appointment to be made for you to visit the property with a member of our staff in order to check over the property and agree the content of the Inventory before your tenancy begins.

Your Landlord may choose to manage the property during your tenancy themselves. Alternatively they may ask Glyn-Jones & Company to manage the property on their behalf. You will be informed prior to your tenancy beginning how the property will be managed.

Your rent is paid monthly, in advance. The first month’s rent must be paid with cleared funds such as funds transfer or debit card (We do not accept credit cards) before you occupy the property. If transferring funds then a suitable amount of time before your move-in (typically 5 working days) must be allowed for these to clear in to our account. The second and subsequent payments are to be paid by standing order. If paying by cash a cash handling fee of £10.00+VAT per transaction will be charged. Council tax, water, electricity and gas bills, in addition to accounts with television/telephone service providers are your responsibility during the tenancy, unless otherwise stated in the Tenancy Agreement. It may be possible for you to select your own utility providers once you are living in the property. Shortly after moving in you will be contacted by a company who will be able to inform you who the current service providers are, you will also be provided with information on current rates from different utility providers and given the option to switch providers for the property. Please be aware that you must seek written permission from Agent or Landlord before changing any of the existing suppliers.

You are responsible for insuring your own contents and those of the Landlord in case of accidental damage. We reserve the right to request a copy of your valid Insurance Certificate at any point in your tenancy.

We will visit the property after the first 3 months of your tenancy, and then every 6 months thereafter; you will be informed of the date and time should you wish to be present.

Upon entering in to a fixed term tenancy agreement (normally six or twelve months) you are committing to the property and the terms laid out in the agreement for the entire period. Should you wish to vacate the property before the expiry date of the fixed term, it may be possible to facilitate this by prior agreement with the Landlord. In cases such as this you will be required to pay the rent and all other applicable outgoings until another suitable tenant can be found and is in occupation. You may also reasonably be expected to pay your landlord’s set-up costs for arranging the new tenancy. To terminate your tenancy at times other than the end of your tenancy you must give us the required notice in writing to expire on the last day of the tenancy agreement.

1st Month’s rent Paid in advance
Security Deposit> A month and a half’s rent
Administration fee £225.00 + VAT (£270.00) for the First application
£125.00 + VAT (£150.00) for any Additional applicants
Check-in Fee £50.00 + VAT
Guarantors If required a fee of £125.00 + VAT (£150.00) per guarantor will apply
Holding fee £200.00 (non-returnable) Deducted from total fees paid on move-in

After you’ve moved we’re still here for you to help with any problems and make sure the course of your tenancy runs smoothly. During your tenancy the following contact numbers will apply.

Management Department 01903 777410
Accounts Department 01903 777411
Meet our lettings team